Move more docs into new structure

This commit is contained in:
Veronica Berglyd Olsen
2025-05-24 21:00:14 +02:00
parent d4b9cfd0cb
commit b7a8664cf9
20 changed files with 365 additions and 599 deletions
+3 -1
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@@ -114,7 +114,7 @@ Other Editor Shortcuts
":kbd:`Ctrl+.`", "Open the context menu at the current cursor location"
":kbd:`Ctrl+A`", "Select all text in the document"
":kbd:`Ctrl+C`", "Copy selected text to clipboard"
":kbd:`Ctrl+K`", "Activate the insert commands (see list in :ref:`a_kb_ins`)"
":kbd:`Ctrl+K`", "Activate the insert commands (see list in :ref:`docs_features_shortcuts_insert`)"
":kbd:`Ctrl+R`", "Open or reload the current document in the viewer"
":kbd:`Ctrl+S`", "Save the current document"
":kbd:`Ctrl+V`", "Paste text from clipboard to cursor position"
@@ -129,6 +129,8 @@ Other Editor Shortcuts
":kbd:`Ctrl+Shift+A`", "Select all text in the current paragraph"
.. _docs_features_shortcuts_insert:
Insert Shortcuts
----------------
@@ -33,7 +33,7 @@ Managing the Project
and :guilabel:`Merge Documents in Folder`.
In the dialog that pops up, the documents will be in the same order as in the folder, but you
can rearrange them here of you wish. See :ref:`a_ui_tree_split_merge` for more details.
can rearrange them here of you wish. See :ref:`docs_ui_split_merge` for more details.
.. dropdown:: How do I share status or importance labels between projects?
:animate: fade-in-slide-down
+6 -22
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@@ -34,6 +34,7 @@ storage for robustness.
Main Page <self>
More Documents <https://novelwriter.io/more/>
howto
.. toctree::
:caption: Using novelWriter
@@ -53,7 +54,11 @@ storage for robustness.
:hidden:
user_interface/introduction
user_interface/projects
user_interface/editor_viewer
user_interface/split_and_merge
user_interface/manuscript
user_interface/statistics
.. toctree::
:caption: Additional Features
@@ -69,10 +74,10 @@ storage for robustness.
:caption: Special Topics
:hidden:
more/howto
more/counting
more/typography
more/customise
more/handling_errors
more/project_format
.. toctree::
@@ -84,24 +89,3 @@ storage for robustness.
technical/storage
technical/source
technical/tests
.. toctree::
:maxdepth: 1
:caption: Using novelWriter
:hidden:
usage_breakdown
usage_project
usage_writing
usage_shortcuts
.. toctree::
:maxdepth: 1
:caption: Organising Your Project
:hidden:
project_overview
project_structure
+62
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@@ -0,0 +1,62 @@
.. _docs_more_errors:
***************
Handling Errors
***************
In case something goes wrong, novelWriter has a few built-in features to reduce the change your
work is lost. In case of a crash, it will also try to save whatever changes you have made before
existing, if this is at all possible.
The storage solution is designed to save each text document independently, so only the document
you're working on is actually at a risk of losing data in the event of a crash.
.. _docs_more_errors_orphaned:
Recovered Documents
===================
If novelWriter crashes or otherwise exits without saving the project state, or if you're using a
file synchronisation tool that runs out of sync, there may be files in the project storage folder
that aren't tracked in the core project file. These files, when discovered, are recovered and added
back into the project when a project is opened.
The discovered files are scanned for metadata that give clues as to where the document may
previously have been located in the project. The project loading routine will try to put them back
as close as possible to this location, if it still exists. Generally, it will be appended to the
end of the folder where it previously was located. If that folder doesn't exist, it will try to add
it to the correct root folder type. If it cannot figure out which root folder is correct, the
document will be added to the **Novel** root folder. Finally, if a **Novel** does not exist, one
will be created.
If the title of the document can be recovered, the word "Recovered:" will be added as a prefix to
indicate that it may need further attention. If the title cannot be determined, the document will
be named after its internal key, which is a string of characters and numbers.
.. _docs_more_errors_lock:
Project Lockfile
================
To prevent data loss caused by file conflicts when novelWriter projects are synchronised via file
synchronisation tools, a project lockfile is written to the project storage folder when a project
is open. If you try to open a project which already has such a file present, you will be presented
with a warning, and some information about where else novelWriter thinks the project is also open.
You will be given the option to ignore this warning, and continue opening the project at your own
risk.
.. note::
If, for some reason, novelWriter or your computer crashes, the lock file may remain even if
there are no other instances keeping the project open. In such a case it is safe to ignore the
lock file warning when re-opening the project.
.. warning::
If you choose to ignore the warning and continue opening the project, and multiple instances of
the project are in fact open, you are likely to cause inconsistencies and create diverging
project files, potentially resulting in loss of data and orphaned files. You are not likely to
lose any actual text unless both instances have the same document open in the editor, and
novelWriter will try to resolve project inconsistencies the next time you open the project.
+5 -5
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@@ -12,7 +12,7 @@ Typographical Notes
novelWriter has some support for typographical symbols that are not usually easily available in
many text editors. This includes for instance the proper unicode quotation marks, dashes, ellipsis,
thin spaces, etc. All these symbols are available from the **Insert** menu, and via
keyboard shortcuts. See :ref:`a_kb_ins`.
keyboard shortcuts. See :ref:`docs_features_shortcuts_insert`.
This chapter provides some additional information on how novelWriter handles these symbols.
@@ -28,10 +28,10 @@ This section contains additional notes on the available special symbols.
Dashes and Ellipsis
-------------------
With the auto-replace feature enabled (see :ref:`a_ui_edit_auto`), multiple hyphens are converted
automatically to short and long dashes, and three dots to ellipsis. The last auto-replace can
always be reverted with the undo command :kbd:`Ctrl+Z`, reverting the text to what you typed before
the automatic replacement occurred.
With the auto-replace feature enabled (see :ref:`docs_ui_edit_view_auto`), multiple hyphens are
converted automatically to short and long dashes, and three dots to ellipsis. The last auto-replace
can always be reverted with the undo command :kbd:`Ctrl+Z`, reverting the text to what you typed
before the automatic replacement occurred.
In addition, "Figure Dash" is available. The Figure Dash is a dash that has the same width as the
numbers of the same font, for most fonts. It helps to align numbers nicely in columns when you need
-311
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@@ -1,311 +0,0 @@
.. _a_proj:
*****************
Managing Projects
*****************
Your text in novelWriter is organised into projects. Each project is meant to contain one novel
and associated notes. If you have multiple novels in a series, with the same characters and shared
notes, it is also possible to keep all of them in the same project.
.. _a_proj_new:
Creating Project
================
New projects can be created from the **Project** menu by selecting **Create or Open Project**. This
will open the **Welcome** dialog, where you can select the :guilabel:`New` button that will assist
you in creating a new project. This dialog is also displayed when you start novelWriter.
A novelWriter project requires a dedicated folder for storing its files on the local file system.
If you're interested in the details, you can have a look at the chapter :ref:`docs_technical_storage`.
A list of recently opened projects is maintained, and displayed in the **Welcome** dialog. A
project can be removed from this list by selecting it and pressing the :kbd:`Del` key or by
right-clicking it and selecting the **Remove Project** option.
.. figure:: images/fig_welcome.jpg
The project list (left) and new project form (right) of the :guilabel:`Welcome` dialog.
Project-specific settings are available in **Project Settings** in the **Project** menu. See
further details below in the :ref:`a_proj_settings` section.
Details about the project's novel text, including word counts, and a table of contents with word
and page counts, is available through the **Novel Details** dialog. Statistics about the project
is also available in the **Manuscript Build** tool.
Template Projects
-----------------
From the Welcome dialog you can also create a new from another existing project. If you have a
specific structure you want to use for all your new projects, you can create a dedicated project to
be used as a template, and select to copy an existing project from the :guilabel:"Prefill Project"
option from the **New Project** form.
.. _a_proj_roots:
Project Structure
=================
.. _a_proj_roots_del:
Deleted Documents
-----------------
Deleted documents are moved into a special **Trash** root folder. Documents in the trash folder can
then be deleted permanently, either individually, or by emptying the trash from the menu. Documents
in the trash folder are removed from the project index and cannot be referenced.
A document or a folder can be moved to trash from the **Project** menu, or by pressing
:kbd:`Ctrl+Shift+Del`. Root folders can only be removed when they are empty.
.. _a_proj_roots_out:
Archived Documents
------------------
.. _a_proj_roots_dirs:
Using Folders in the Project Tree
---------------------------------
.. _a_proj_roots_orphaned:
Recovered Documents
-------------------
If novelWriter crashes or otherwise exits without saving the project state, or if you're using a
file synchronisation tool that runs out of sync, there may be files in the project storage folder
that aren't tracked in the core project file. These files, when discovered, are recovered and added
back into the project when a project is opened.
The discovered files are scanned for metadata that give clues as to where the document may
previously have been located in the project. The project loading routine will try to put them back
as close as possible to this location, if it still exists. Generally, it will be appended to the
end of the folder where it previously was located. If that folder doesn't exist, it will try to add
it to the correct root folder type. If it cannot figure out which root folder is correct, the
document will be added to the **Novel** root folder. Finally, if a **Novel** does not exist, one
will be created.
If the title of the document can be recovered, the word "Recovered:" will be added as a prefix to
indicate that it may need further attention. If the title cannot be determined, the document will
be named after its internal key, which is a string of characters and numbers.
.. _a_proj_roots_lock:
Project Lockfile
----------------
To prevent data loss caused by file conflicts when novelWriter projects are synchronised via file
synchronisation tools, a project lockfile is written to the project storage folder when a project
is open. If you try to open a project which already has such a file present, you will be presented
with a warning, and some information about where else novelWriter thinks the project is also open.
You will be given the option to ignore this warning, and continue opening the project at your own
risk.
.. note::
If, for some reason, novelWriter or your computer crashes, the lock file may remain even if
there are no other instances keeping the project open. In such a case it is safe to ignore the
lock file warning when re-opening the project.
.. warning::
If you choose to ignore the warning and continue opening the project, and multiple instances of
the project are in fact open, you are likely to cause inconsistencies and create diverging
project files, potentially resulting in loss of data and orphaned files. You are not likely to
lose any actual text unless both instances have the same document open in the editor, and
novelWriter will try to resolve project inconsistencies the next time you open the project.
.. _a_proj_files:
Project Documents
=================
New documents can be created from the toolbar in the project tree, or by pressing :kbd:`Ctrl+N`.
This will open the create new item menu and let you choose between a number of pre-defined
documents and folders. You will be prompted for a label for the new item.
You can always rename an item by selecting **Rename Item** from the **Project** menu, or by
pressing :kbd:`F2` when a document or folder is selected.
Other settings for project documents and folders are available from the context menu that you can
activate by right-clicking on an it in the tree. The **Transform** submenu includes options for
converting, splitting, or merging documents. See :ref:`a_ui_tree_split_merge` for more details on
the latter two.
Document Templates
------------------
If you wish to create template documents to be used when creating new project documents, like for
instance a character note template, you can add a **Templates** root folder to your project. Any
document added to this root folder will show up in the **Add Item** menu in the project tree
toolbar. When selected, a new document is created with its content copied from the chosen template.
.. versionadded:: 2.3
.. _a_proj_files_counts:
Word Counts
-----------
A character, word and paragraph count is maintained for each document, as well as for each section
of a document following a heading. The word count and change of words in the
current session is displayed in the footer of any document open in the editor, and all stats are
shown in the details panel below the project tree for any document selected in the project or novel
trees.
The word counts are not updated in real time, but run in the background every few seconds for as
long as the document is being actively edited.
A total project word count is displayed in the status bar. The total count depends on the sum of
the values in the project tree, which again depend on an up to date project index. If the
counts seem wrong, a full project word recount can be initiated by rebuilding the project's index.
Either from the **Tools** menu, or by pressing :kbd:`F9`.
The rules for how the counts are made is covered in more detail in :ref:`docs_more_counting`.
.. _a_proj_settings:
Project Settings
================
The **Project Settings** can be accessed from the **Project** menu, or by pressing
:kbd:`Ctrl+Shift+,`. This will open a dialog box, with a set of tabs.
Settings Tab
------------
The **Settings** tab holds the project name, author, and language settings.
The **Project Name** can be edited here. It is used for the main window title and for generating
backup files. So keep in mind that if you do change this setting, the backup file names will change
too.
You can also change the **Authors** and **Project Language** setting. These are only used when
building the manuscript, for some formats. The language setting is also used when inserting text
into documents in the viewer, like for instance labels for keywords and special comments.
If your project is in a different language than your main spell checking language is set to, you
can override the default setting here. The project language can also be changed from the **Tools**
menu.
You can also override the automatic backup setting for the project if you wish.
Status and Importance Tabs
--------------------------
Each document or folder of type **Novel** can be given a "Status" label accompanied by a coloured
icon with an optional shape selected from a list of pre-defined shapes. Each document or folder of
the remaining types can be given an "Importance" label with the same customisation options.
These labels are there purely for your convenience, and you are not required to use them for any
other features to work. No other part of novelWriter accesses this information. The intention is to
use these to indicate at what stage of completion each novel document is, or how important the
content of a note is to the story. You don't have to use them this way, that's just what they were
intended for, but you can make them whatever you want.
Both status and importance labels can be exported and imported so you can share them between
projects, or define a standard set for all your writing projects. When you import labels to a
project, they are always added as *new* labels.
See also :ref:`a_ui_tree_status`.
.. note::
The status or importance level currently in use by one or more documents cannot be deleted, but
they can be edited.
Auto-Replace Tab
----------------
A set of automatically replaced keywords can be added in this tab. The keywords in the left column
will be replaced by the text in the right column when documents are opened in the viewer. They will
also be applied to manuscript builds.
The auto-replace feature will replace text in angle brackets that is in this list. The syntax
highlighter will add an alternate colour to text matching the syntax, but it doesn't check if the
text is in this list.
.. note::
A keyword cannot contain spaces. The angle brackets are added by default, and when used in the
text are a part of the keyword to be replaced. This is to ensure that parts of the text aren't
unintentionally replaced by the content of the list.
.. _a_proj_backup:
Backup
======
An automatic backup system is built into novelWriter. In order to use it, a backup path to where
the backup files are to be stored must be provided in **Preferences**. The path defaults to a
folder named "Backups" in your home directory.
Backups can be run automatically when a project is closed, which also implies it is run when the
application itself is closed. Backups are date stamped zip files of the project files in the
project folder (files not strictly a part of the project are ignored). The zip archives are stored
in a subfolder of the backup path. The subfolder will have the same name as the **Project Name** as
defined in :ref:`a_proj_settings`.
The backup feature, when configured, can also be run manually from the **Tools** menu. It is also
possible to disable automated backups for a given project in **Project Settings**.
.. note::
For the backup to be able to run, the **Project Name** must be set in **Project Settings**. This
value is used to generate the name and path of the backups. Without it, the backup will not run
at all, but it will produce a warning message.
.. _a_proj_stats:
Writing Statistics
==================
When you work on a project, a log file records when you opened it, when you closed it, and the
total word counts of your novel documents and notes at the end of the session, provided that the
session lasted either more than 5 minutes, or that the total word count changed. For more details
about the log file, see :ref:`docs_technical_storage`.
A tool to view the content of the log file is available in the **Tools** menu under **Writing
Statistics**. You can also launch it by pressing :kbd:`F6`, or find it on the sidebar.
The tool will show a list of all your sessions, and a set of filters to apply to the data. You can
also export the filtered data to a JSON file or to a CSV file that can be opened by a spreadsheet
application like for instance Libre Office Calc or Excel.
.. versionadded:: 1.2
As of version 1.2, the log file also stores how much of the session time was spent idle. The
definition of idle here is that the novelWriter main window loses focus, or the user hasn't made
any changes to the currently open document in five minutes. The number of minutes can be altered
in **Preferences**.
Session Timer
-------------
A session timer is by default visible in the status bar. The icon will show you a clock icon when
you are active, and a pause icon when you are considered "idle" per the criteria mentioned above.
If you do not wish to see the timer, you can click on it once to hide it. The icon will still be
visible. Click the icon once more to display the timer again.
.. versionadded:: 2.6
As of version 2.6, clicking the timer text or icon in the status bar will toggle its visibility.
+29
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@@ -116,3 +116,32 @@ manuscript from it, these folders are ignored. Only the order of the documents t
The folders are there purely as a way for you to organise the documents in meaningful sections and
to be able to collapse and hide them in the project tree when you're not working on those
documents.
.. _docs_usage_project_documents:
Project Documents
=================
New documents can be created from the toolbar in the project tree, or by pressing :kbd:`Ctrl+N`.
This will open the create new item menu and let you choose between a number of pre-defined
documents and folders. You will be prompted for a label for the new item.
You can always rename an item by selecting **Rename Item** from the **Project** menu, or by
pressing :kbd:`F2` when a document or folder is selected.
Other settings for project documents and folders are available from the context menu that you can
activate by right-clicking on an it in the tree. The **Transform** submenu includes options for
converting, splitting, or merging documents. See :ref:`docs_ui_split_merge` for more details on
the latter two.
Document Templates
------------------
If you wish to create template documents to be used when creating new project documents, like for
instance a character note template, you can add a **Templates** root folder to your project. Any
document added to this root folder will show up in the **Add Item** menu in the project tree
toolbar. When selected, a new document is created with its content copied from the chosen template.
.. versionadded:: 2.3
+2 -2
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@@ -30,8 +30,8 @@ the header of the document editor. It gives quick access to standard formatting
Most formatting features supported are available through convenient keyboard shortcuts. They are
also available in the main menu under **Format**, so you don't have to look up formatting codes
every time you need them. For reference, a list of all shortcuts can be found in the :ref:`a_kb`
chapter.
every time you need them. For reference, a list of all shortcuts can be found in the
:ref:`docs_features_shortcuts` section.
.. note::
novelWriter is not intended to be a full office type word processor. It doesn't support images,
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@@ -69,55 +69,6 @@ addition to the word count.
:guilabel:`Set as Document Name` from the context menu.
.. _a_ui_tree_split_merge:
Splitting and Merging Documents
-------------------------------
Under the **Transform** submenu in the context menu of an item in the project tree, you will find
several options on how to change a document or folder. This includes changing between document and
note, but also splitting them into multiple documents, or merging child items into a single
document.
Splitting Documents
^^^^^^^^^^^^^^^^^^^
.. figure:: images/fig_project_split_tool.png
The **Split Document** dialog.
The **Split Document by Headings** option will open a dialog that allows you to split the selected
document into multiple new documents based on the headings it contains. You can select at which
heading level the split is to be performed from the dropdown box. The list box will preview which
headings will be split into new documents.
You are given the option to create a folder for these new documents, and whether or not to create a
hierarchy of documents. That is, put sections under scenes, and scenes under chapters.
The source document **is not** deleted in the process, but you have the option to let the tool move
the source document to the :guilabel:`Trash` folder.
Merging Documents
^^^^^^^^^^^^^^^^^
.. figure:: images/fig_project_merge_tool.png
The **Merge Documents** dialog.
You have two options for merging documents that are child elements of another document. You can
either **Merge Child Items into Self** and **Merge Child Items into New**. The first option will
pull all content of child items and merge them into the parent document, while the second option
will create a new document in the process.
When merging documents in a folder, you only have the latter process is possible, so only the
choice **Merge Documents in Folder** is available.
In either case, the **Merge Documents** dialog will let you exclude documents you don't want to
include, and it also lets you reorder them if you wish.
.. _a_ui_tree_status:
Document Importance and Status
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@@ -1,199 +0,0 @@
.. _a_kb:
******************
Keyboard Shortcuts
******************
Most features in novelWriter are available as keyboard shortcuts. This is a reference list of those
shortcuts. Most of them are also listed in the application's user interface.
.. note::
On MacOS, replace :kbd:`Ctrl` with :kbd:`Cmd`.
.. _a_kb_main:
Main Window Shortcuts
=====================
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`F1`", "Open the online user manual"
":kbd:`F5`", "Open the **Build Manuscript** tool"
":kbd:`F6`", "Open the **Writing Statistics** tool"
":kbd:`F8`", "Toggle **Focus Mode**"
":kbd:`F9`", "Re-build the project's index"
":kbd:`F11`", "Toggle full screen mode"
":kbd:`Ctrl+,`", "Open the **Preferences** dialog"
":kbd:`Ctrl+E`", "Switch or toggle focus for the editor or viewer"
":kbd:`Ctrl+T`", "Switch or toggle focus for the project tree or novel view"
":kbd:`Ctrl+Q`", "Exit novelWriter"
":kbd:`Ctrl+Shift+,`", "Open the **Project Settings** dialog"
":kbd:`Ctrl+Shift+O`", "Open the Welcome dialog to open or create a project"
":kbd:`Ctrl+Shift+S`", "Save the current project"
":kbd:`Ctrl+Shift+T`", "Switch focus to the outline view"
":kbd:`Ctrl+Shift+W`", "Close the current project"
":kbd:`Shift+F1`", "Open the local user manual (PDF) if it is available"
":kbd:`Shift+F6`", "Open the **Project Details** dialog"
.. _a_kb_tree:
Project Tree Shortcuts
======================
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`F2`", "Edit the label of the selected item"
":kbd:`Return`", "Open the selected document in the editor"
":kbd:`Alt+Up`", "Jump or go to the previous item at same level in the tree"
":kbd:`Alt+Down`", "Jump or go to the next item at same level in the tree"
":kbd:`Alt+Left`", "Jump to the parent item in the tree"
":kbd:`Alt+Right`", "Jump to the first child item in the project tree"
":kbd:`Ctrl+.`", "Open the context menu on the selected item"
":kbd:`Ctrl+L`", "Open the **Quick Links** menu"
":kbd:`Ctrl+N`", "Open the **Create New Item** menu"
":kbd:`Ctrl+O`", "Open the selected document in the editor"
":kbd:`Ctrl+R`", "Open the selected document in the viewer"
":kbd:`Ctrl+Up`", "Move selected item one step up in the tree"
":kbd:`Ctrl+Down`", "Move selected item one step down in the tree"
":kbd:`Ctrl+Shift+Del`", "Move the selected item to Trash"
.. _a_kb_editor:
Document Editor Shortcuts
=========================
Text Search Shortcuts
---------------------
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`F3`", "Find the next occurrence of the search word"
":kbd:`Ctrl+F`", "Open search and look for the selected word"
":kbd:`Ctrl+G`", "Find the next occurrence of the search word"
":kbd:`Ctrl+H`", "Open replace and look for the selected word (Mac :kbd:`Cmd+=`)"
":kbd:`Ctrl+Shift+1`", "Replace selected occurrence, and move to the next"
":kbd:`Ctrl+Shift+G`", "Find the previous occurrence of the search word"
":kbd:`Ctrl+Shift+F`", "Open project search and look for the selected word"
":kbd:`Shift+F3`", "Find the previous occurrence of the search word"
Text Formatting Shortcuts
-------------------------
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`Ctrl+'`", "Wrap selected text, or word under cursor, in single quotes"
":kbd:`Ctrl+""`", "Wrap selected text, or word under cursor, in double quotes"
":kbd:`Ctrl+/`", "Toggle comment format for block or selected text"
":kbd:`Ctrl+0`", "Remove format for block or selected text"
":kbd:`Ctrl+1`", "Change block format to heading level 1"
":kbd:`Ctrl+2`", "Change block format to heading level 2"
":kbd:`Ctrl+3`", "Change block format to heading level 3"
":kbd:`Ctrl+4`", "Change block format to heading level 4"
":kbd:`Ctrl+5`", "Change block alignment to left-aligned"
":kbd:`Ctrl+6`", "Change block alignment to centred"
":kbd:`Ctrl+7`", "Change block alignment to right-aligned"
":kbd:`Ctrl+8`", "Add a left margin to the block"
":kbd:`Ctrl+9`", "Add a right margin to the block"
":kbd:`Ctrl+B`", "Format selected text, or word under cursor, with bold"
":kbd:`Ctrl+D`", "Format selected text, or word under cursor, with strike through"
":kbd:`Ctrl+I`", "Format selected text, or word under cursor, with italic"
":kbd:`Ctrl+Shift+/`", "Remove format for block or selected text"
":kbd:`Ctrl+Shift+D`", "Toggle ignored text format for block or selected text"
Other Editor Shortcuts
----------------------
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`F7`", "Re-run the spell checker on the document"
":kbd:`Ctrl+.`", "Open the context menu at the current cursor location"
":kbd:`Ctrl+A`", "Select all text in the document"
":kbd:`Ctrl+C`", "Copy selected text to clipboard"
":kbd:`Ctrl+K`", "Activate the insert commands (see list in :ref:`a_kb_ins`)"
":kbd:`Ctrl+R`", "Open or reload the current document in the viewer"
":kbd:`Ctrl+S`", "Save the current document"
":kbd:`Ctrl+V`", "Paste text from clipboard to cursor position"
":kbd:`Ctrl+W`", "Close the current document"
":kbd:`Ctrl+X`", "Cut selected text to clipboard"
":kbd:`Ctrl+Y`", "Redo latest undo"
":kbd:`Ctrl+Z`", "Undo latest changes"
":kbd:`Ctrl+Backspace`", "Delete the word before the cursor"
":kbd:`Ctrl+Del`", "Delete the word after the cursor"
":kbd:`Ctrl+F7`", "Toggle spell checking"
":kbd:`Ctrl+Return`", "Open the tag or reference under the cursor in the viewer"
":kbd:`Ctrl+Shift+A`", "Select all text in the current paragraph"
.. _a_kb_ins:
Insert Shortcuts
----------------
A set of insert features are also available through shortcuts, but they require a double
combination of key sequences. The insert feature is activated with :kbd:`Ctrl+K`, followed by
a key or key combination for the inserted content.
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`Ctrl+K`, :kbd:`Space`", "Insert a non-breaking space"
":kbd:`Ctrl+K`, :kbd:`_`", "Insert a long dash (em dash)"
":kbd:`Ctrl+K`, :kbd:`.`", "Insert an ellipsis"
":kbd:`Ctrl+K`, :kbd:`'`", "Insert a modifier apostrophe"
":kbd:`Ctrl+K`, :kbd:`*`", "Insert a list bullet"
":kbd:`Ctrl+K`, :kbd:`%`", "Insert a per mille symbol"
":kbd:`Ctrl+K`, :kbd:`~`", "Insert a figure dash (same width as a number)"
":kbd:`Ctrl+K`, :kbd:``", "Insert a short dash (en dash)"
":kbd:`Ctrl+K`, :kbd:`1`", "Insert a left single quote"
":kbd:`Ctrl+K`, :kbd:`2`", "Insert a right single quote"
":kbd:`Ctrl+K`, :kbd:`3`", "Insert a left double quote"
":kbd:`Ctrl+K`, :kbd:`4`", "Insert a right double quote"
":kbd:`Ctrl+K`, :kbd:`C`", "Insert a ``@char`` keyword"
":kbd:`Ctrl+K`, :kbd:`E`", "Insert an ``@entity`` keyword"
":kbd:`Ctrl+K`, :kbd:`F`", "Insert a ``@focus`` keyword"
":kbd:`Ctrl+K`, :kbd:`G`", "Insert a ``@tag`` keyword"
":kbd:`Ctrl+K`, :kbd:`H`", "Insert a short description comment"
":kbd:`Ctrl+K`, :kbd:`L`", "Insert a ``@location`` keyword"
":kbd:`Ctrl+K`, :kbd:`M`", "Insert a ``@mention`` keyword"
":kbd:`Ctrl+K`, :kbd:`O`", "Insert an ``@object`` keyword"
":kbd:`Ctrl+K`, :kbd:`P`", "Insert a ``@plot`` keyword"
":kbd:`Ctrl+K`, :kbd:`S`", "Insert a synopsis comment"
":kbd:`Ctrl+K`, :kbd:`T`", "Insert a ``@time`` keyword"
":kbd:`Ctrl+K`, :kbd:`V`", "Insert a ``@pov`` keyword"
":kbd:`Ctrl+K`, :kbd:`X`", "Insert a ``@custom`` keyword"
":kbd:`Ctrl+K`, :kbd:`Ctrl+Space`", "Insert a thin non-breaking space"
":kbd:`Ctrl+K`, :kbd:`Ctrl+_`", "Insert a horizontal bar (quotation dash)"
":kbd:`Ctrl+K`, :kbd:`Ctrl+'`", "Insert a prime"
":kbd:`Ctrl+K`, :kbd:`Ctrl+""`", "Insert a double prime"
":kbd:`Ctrl+K`, :kbd:`Ctrl+*`", "Insert a flower mark (alternative bullet)"
":kbd:`Ctrl+K`, :kbd:`Ctrl+`", "Insert a hyphen bullet (alternative bullet)"
":kbd:`Ctrl+K`, :kbd:`Ctrl+D`", "Insert a division sign"
":kbd:`Ctrl+K`, :kbd:`Ctrl+O`", "Insert a degree symbol"
":kbd:`Ctrl+K`, :kbd:`Ctrl+X`", "Insert a times sign"
":kbd:`Ctrl+K`, :kbd:`Shift+Space`", "Insert a thin space"
.. _a_kb_viewer:
Document Viewer Shortcuts
=========================
.. csv-table::
:header: "Shortcut", "Description"
":kbd:`Alt+Left`", "Move backward in the view history"
":kbd:`Alt+Right`", "Move forward in the view history"
":kbd:`Ctrl+C`", "Copy selected text to clipboard"
":kbd:`Ctrl+Shift+A`", "Select all text in the current paragraph"
":kbd:`Ctrl+Shift+R`", "Close the document viewer"
@@ -1,4 +1,4 @@
.. _a_ui_writing:
.. _docs_ui_edit_view:
*********************
The Editor and Viewer
@@ -9,7 +9,7 @@ The Editor and Viewer
This chapter covers in more detail how the document editor and viewer panels work.
.. _a_ui_edit:
.. _docs_ui_edit_view_edit:
Editing a Document
==================
@@ -37,7 +37,7 @@ be shown. This can be set in **Preferences**.
Clicking on the document title bar will select the document in the project tree and thus reveal
its location there, making it easier to find in a large project.
Any `references<reference>` in the editor can be opened in the viewer by moving the cursor to
Any references in the editor can be opened in the viewer by moving the cursor to
the label and pressing :kbd:`Ctrl+Return`. You can also control-click them with your mouse.
@@ -62,7 +62,26 @@ edited from the **Project Word List** tool available from the **Tools** menu.
.. versionadded:: 2.2
.. _a_ui_view:
Word Counts
-----------
A character, word and paragraph count is maintained for each document, as well as for each section
of a document following a heading. The word count and change of words in the current session is
displayed in the footer of any document open in the editor, and all stats are shown in the details
panel below the project tree for any document selected in the project or novel trees.
The word counts are not updated in real time, but run in the background every few seconds for as
long as the document is being actively edited.
A total project word count is displayed in the status bar. The total count depends on the sum of
the values in the project tree, which again depend on an up to date project index. If the
counts seem wrong, a full project word recount can be initiated by rebuilding the project's index.
Either from the **Tools** menu, or by pressing :kbd:`F9`.
The rules for how the counts are made is covered in more detail in :ref:`docs_more_counting`.
.. _docs_ui_edit_view_view:
Viewing a Document
==================
@@ -108,7 +127,7 @@ these will appear as additional tabs in this panel.
The reference panel was redesigned and the additional tabs added.
.. _a_ui_edit_search:
.. _docs_ui_edit_view_search:
Search & Replace
================
@@ -138,7 +157,7 @@ match the word being replaced.
class.
.. _a_ui_edit_auto:
.. _docs_ui_edit_view_auto:
Auto-Replace as You Type
========================
@@ -149,8 +168,8 @@ auto-replace feature from **Preferences**. You can also disable this feature ent
.. tip::
If you don't like auto-replacement, all symbols inserted by this feature are also available in
the :guilabel:`Insert` menu, and via :ref:`a_kb_ins`. You may also be using a `Compose Key`_
setup, which means you may not need the auto-replace feature at all.
the :guilabel:`Insert` menu, and via :ref:`docs_features_shortcuts_insert`. You may also be
using a `Compose Key`_ setup, which means you may not need the auto-replace feature at all.
The editor is able to replace two and three hyphens with short and long dashes, triple points with
ellipsis, and replace straight single and double quotes with user-defined quote symbols. It will
@@ -165,7 +184,7 @@ tricky for languages that use the same symbol for these, like English does.
you typed before it.
.. _a_ui_edit_dialogue:
.. _docs_ui_edit_view_dialogue:
Dialogue Highlighting
=====================

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@@ -0,0 +1,143 @@
.. _docs_ui_projects:
*****************
Managing Projects
*****************
Your text in novelWriter is organised into projects. Each project is meant to contain one novel
and associated notes. If you have multiple novels in a series, with the same characters and shared
notes, it is also possible to keep all of them in the same project by creating multiple **Novel**
root folders. See :ref:`docs_usage_project_roots` for more details.
.. _docs_ui_projects_new:
Creating A New Project
======================
You can create a new project from the **Project** menu by selecting **Create or Open Project**.
This will open the **Welcome** dialog, where you can select the :guilabel:`New` button that will
assist you in creating a project. This dialog is also displayed when you start novelWriter.
A novelWriter project requires a dedicated folder for storing its files on the local file system.
If you're interested in the details, you can have a look at the section
:ref:`docs_technical_storage`.
A list of recently opened projects is maintained, and displayed in the **Welcome** dialog. A
project can be removed from this list by selecting it and pressing the :kbd:`Del` key or by
right-clicking it and selecting the **Remove Project** option.
.. figure:: images/fig_welcome.jpg
The project list (left) and new project form (right) of the **Welcome** dialog.
Project-specific settings are available in **Project Settings** in the **Project** menu. See
further details below in the :ref:`docs_ui_projects_settings` section.
Details about the project's novel text, including word counts, and a table of contents with word
and page counts, is available through the **Novel Details** dialog. Statistics about the project
is also available in the **Manuscript Build** tool.
Template Projects
-----------------
From the Welcome dialog you can also create a new from another existing project. If you have a
specific structure you want to use for all your new projects, you can create a dedicated project to
be used as a template, and select to copy an existing project from the :guilabel:"Prefill Project"
option from the **New Project** form.
.. _docs_ui_projects_settings:
Project Settings
================
The **Project Settings** can be accessed from the **Project** menu, or by pressing
:kbd:`Ctrl+Shift+,`. This will open a dialog box, with a set of tabs.
Settings Tab
------------
The **Settings** tab holds the project name, author, and language settings.
The **Project Name** can be edited here. It is used for the main window title and for generating
backup files. So keep in mind that if you do change this setting, the backup file names will change
too.
You can also change the **Authors** and **Project Language** setting. These are only used when
building the manuscript, for some formats. The language setting is also used when inserting text
into documents in the viewer, like for instance labels for keywords and special comments.
If your project is in a different language than your main spell checking language is set to, you
can override the default setting here. The project language can also be changed from the **Tools**
menu.
You can also override the automatic backup setting for the project if you wish.
Status and Importance Tabs
--------------------------
Each document or folder of type **Novel** can be given a "Status" label accompanied by a coloured
icon with an optional shape selected from a list of pre-defined shapes. Each document or folder of
the remaining types can be given an "Importance" label with the same customisation options.
These labels are there purely for your convenience, and you are not required to use them for any
other features to work. No other part of novelWriter accesses this information. The intention is to
use these to indicate at what stage of completion each novel document is, or how important the
content of a note is to the story. You don't have to use them this way, that's just what they were
intended for, but you can make them whatever you want.
Both status and importance labels can be exported and imported so you can share them between
projects, or define a standard set for all your writing projects. When you import labels to a
project, they are always added as *new* labels.
See also :ref:`a_ui_tree_status`.
.. note::
The status or importance level currently in use by one or more documents cannot be deleted, but
they can be edited.
Auto-Replace Tab
----------------
A set of automatically replaced keywords can be added in this tab. The keywords in the left column
will be replaced by the text in the right column when documents are opened in the viewer. They will
also be applied to manuscript builds.
The auto-replace feature will replace text in angle brackets that is in this list. The syntax
highlighter will add an alternate colour to text matching the syntax, but it doesn't check if the
text is in this list.
.. note::
A keyword cannot contain spaces. The angle brackets are added by default, and when used in the
text are a part of the keyword to be replaced. This is to ensure that parts of the text aren't
unintentionally replaced by the content of the list.
.. _docs_ui_projects_backup:
Backup
======
An automatic backup system is built into novelWriter. In order to use it, a backup path to where
the backup files are to be stored must be provided in **Preferences**. The path defaults to a
folder named "Backups" in your home directory.
Backups can be run automatically when a project is closed, which also implies it is run when the
application itself is closed. Backups are date stamped zip files of the project files in the
project folder (files not strictly a part of the project are ignored). The zip archives are stored
in a subfolder of the backup path. The subfolder will have the same name as the **Project Name** as
defined in :ref:`docs_ui_projects_settings`.
The backup feature, when configured, can also be run manually from the **Tools** menu. It is also
possible to disable automated backups for a given project in **Project Settings**.
.. note::
For the backup to be able to run, the **Project Name** must be set in **Project Settings**. This
value is used to generate the name and path of the backups. Without it, the backup will not run
at all, but it will produce a warning message.
@@ -0,0 +1,48 @@
.. _docs_ui_split_merge:
*************************
Split and Merge Documents
*************************
Under the **Transform** submenu in the context menu of an item in the project tree, you will find
several options on how to change a document or folder. This includes changing between document and
note, but also splitting them into multiple documents, or merging child items into a single
document.
Splitting Documents
===================
.. figure:: images/fig_project_split_tool.png
The **Split Document** dialog.
The **Split Document by Headings** option will open a dialog that allows you to split the selected
document into multiple new documents based on the headings it contains. You can select at which
heading level the split is to be performed from the dropdown box. The list box will preview which
headings will be split into new documents.
You are given the option to create a folder for these new documents, and whether or not to create a
hierarchy of documents. That is, put sections under scenes, and scenes under chapters.
The source document **is not** deleted in the process, but you have the option to let the tool move
the source document to the **Trash** folder.
Merging Documents
=================
.. figure:: images/fig_project_merge_tool.png
The **Merge Documents** dialog.
You have two options for merging documents that are child elements of another document. You can
either **Merge Child Items into Self** and **Merge Child Items into New**. The first option will
pull all content of child items and merge them into the parent document, while the second option
will create a new document in the process.
When merging documents in a folder, you only have the latter process is possible, so only the
choice **Merge Documents in Folder** is available.
In either case, the **Merge Documents** dialog will let you exclude documents you don't want to
include, and it also lets you reorder them if you wish.
+38
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@@ -0,0 +1,38 @@
.. _docs_ui_statistics:
******************
Writing Statistics
******************
When you work on a project, a log file records when you opened it, when you closed it, and the
total word counts of your novel documents and notes at the end of the session, provided that the
session lasted either more than 5 minutes, or that the total word count changed. For more details
about the log file, see :ref:`docs_technical_storage`.
A tool to view the content of the log file is available in the **Tools** menu under **Writing
Statistics**. You can also launch it by pressing :kbd:`F6`, or find it on the sidebar.
The tool will show a list of all your sessions, and a set of filters to apply to the data. You can
also export the filtered data to a JSON file or to a CSV file that can be opened by a spreadsheet
application like for instance Libre Office Calc or Excel.
.. versionadded:: 1.2
As of version 1.2, the log file also stores how much of the session time was spent idle. The
definition of idle here is that the novelWriter main window loses focus, or the user hasn't made
any changes to the currently open document in five minutes. The number of minutes can be altered
in **Preferences**.
Session Timer
=============
A session timer is by default visible in the status bar. The icon will show you a clock icon when
you are active, and a pause icon when you are considered "idle" per the criteria mentioned above.
If you do not wish to see the timer, you can click on it once to hide it. The icon will still be
visible. Click the icon once more to display the timer again.
.. versionadded:: 2.6
As of version 2.6, clicking the timer text or icon in the status bar will toggle its visibility.